Free Calculator · Staffing
See what admin work is really costing your firm
Enter your team size and recruiter cost to see total admin overhead, FTE equivalent, and projected savings when ATLAS handles the automatable work.
14.6h
Admin hours lost per recruiter per week
36%
Of recruiter cost going to automatable tasks
70%
Of admin hours ATLAS can automate
30–45d
To go live with ATLAS
How It Works
Input the number of recruiters on your team and their average loaded cost, salary, benefits, and overhead combined.
Adjust the default 14.6 hours/week if your team tracks differently. This is the industry-researched average per recruiter.
Instantly see total weekly admin cost, annualized overhead, FTE equivalent, and projected savings if ATLAS handles the automatable work.
Calculator Tool
Adjust the sliders or type your values directly. Results update instantly.
Enter your team details to see your true admin overhead
Include salary, benefits, and overhead
Industry research: ~14.6 hrs/week per recruiter
Weekly Admin Cost
$5,966
Across your entire team, per week
Annualized Admin Cost
$310,250
Total annual cost of admin work
FTE Equivalent
3.6
Full-time employees doing admin-only work
Projected Savings with ATLAS
70% automation$217,175
Estimated annual savings recoverable with AI automation
Free analysis + expert consultation
Where the Hours Go
Research across recruiting operations shows recruiters lose nearly two full hours per day to these four categories before reaching placement-generating work.
Manually reading and scoring 100–500+ applications per role at 30–90 seconds each. Automatable with AI scoring agents that rank candidates against criteria in minutes.
Email threads, calendar back-and-forth, confirmations, reminders, and rescheduling. 67% of recruiters report spending 30 min–2 hrs on a single interview coordination.
Manual LinkedIn searches, job board queries, outreach message personalization, and follow-up tracking across multiple platforms and open roles simultaneously.
Logging call notes, updating candidate records, sending status updates to clients, and chasing interview feedback, individually small tasks that accumulate into a full workday.
Total: ~14–16 hours of low-leverage work per week
In a 40-hour week, recruiters operate at roughly 60–65% effective capacity on placement-generating work
How ATLAS Helps
ATLAS deploys coordinated AI agents that target each category of admin work, so recruiters spend their time on the decisions that actually require a human.
Ingests incoming applications, scores them against your role criteria, and delivers a ranked shortlist. Trained on your historical placements, so it learns what 'good fit' means for your clients, not just generic job descriptions.
Time impact: 5–6 hrs → ~30 min
Runs continuous searches across configured channels, identifies new candidates matching open roles, and initiates personalized outreach sequences. Tracks responses and flags warm candidates for recruiter follow-up.
Time impact: 3–4 hrs → background
Handles the entire interview coordination loop, invitations, confirmations, reminders, reschedules, and calendar sync, without the recruiter touching a single email thread.
Time impact: 3–4 hrs → ~15 min
30–45 days to go live. Outcomes tracked from week one.
The calculator converts your annual loaded cost per recruiter into an hourly rate (annual cost ÷ 52 weeks ÷ 40 hours/week), then multiplies that by the hours lost to admin per week, times the number of recruiters. This gives you the true dollar cost of admin work, not just the hours.
Loaded cost is total employer cost: base salary plus benefits, payroll taxes, equipment, office overhead, and any recruiting tools or software allocated per person. A recruiter earning $65,000 in base salary typically costs $80,000–$100,000 loaded. Use your fully-loaded figure for an accurate output.
Research across recruiting and talent acquisition operations consistently shows recruiters lose close to two full hours per day to administrative tasks, resume screening, interview scheduling, ATS updates, and follow-ups. Across a five-day week, that is approximately 14.6 hours of non-placement work per recruiter.
ATLAS targets the three highest-volume admin categories: resume screening (5–6 hrs/wk, nearly fully automatable), interview scheduling (3–4 hrs/wk, highly automatable), and ATS/follow-up tasks (2–3 hrs/wk, largely automatable). Together these represent approximately 70–75% of total admin time. Sourcing is partially automated, the agent handles search and outreach initiation, but recruiters remain in the loop for warm candidate decisions.
No, this calculator shows your current admin overhead before any tooling cost. ATLAS pricing depends on team size and modules deployed. The savings figure represents the recoverable value of admin hours; the ROI calculation accounting for ATLAS cost is part of the personalized analysis you receive after submitting your results.
FTE (full-time equivalent) converts admin hours into a headcount figure. If your 10-person team loses 14.6 hours/week each to admin, that is 146 hours/week total, equivalent to 3.65 full-time employees working exclusively on tasks that do not require human judgment. ATLAS gives those hours back to placement-generating work.
Run the calculator above and submit your results for a personalized savings analysis and a 30-minute walkthrough with a Captivix specialist.